Program Performance, Capacity,
Review & Planning
Summary & Goal
The goal of CoC monitoring is to ensure that CoC and ESG funded programs are in compliance with HUD regulations.
The goal of peer to peer monitoring is to help prepare for a formal HUD monitoring visit.
COVID-19 Megawaivers
Due to COVID-19 pandemic, HUD is allowing the use of programmatic waivers for the CoC
and ESG programs.
Please see the information below from HUD & CARES for more details.
The HUD Expedited Regulatory Waiver Notice advises recipients of ESG, CoC, YHDP, and HOPWA Program funds that they may apply for certain regulatory waivers through an expedited process to help recipients and subrecipients prevent the spread of COVID-19 and to facilitate assistance to eligible communities and households economically impacted by COVID-19. HUD will expeditiously respond to these waiver requests.
Please see HUD’s website for the most up-to-date information on HUD Notices and waivers.
Megawaiver 1
Megawaiver 2
Megawaiver Reference Forms Below
Megawaiver #2
Retain the below forms for your Program and Case Files
Megawaiver #3
Retain the below forms for your Program and Case Files
Megawaiver #5
Retain the below forms for your Program and Case Files
Megawaiver #6
Retain the below forms for your Program and Case Files
CoC Program Expedited COVID-19 Grant Agreement Amendments
In response to the COVID-19 pandemic, HUD’s Office of Special Needs Assistance Programs (SNAPS) has determined that an expedited process is necessary for amending Continuum of Care (CoC) Program recipient grant agreements.
Recipients who need grant agreement amendments to provide housing, services, or other necessities to support eligible clients can submit an amendment request using the process outlined on this page. Recipients must include documentation in their project files that supports the request for the grant agreement amendment.
Watch: CARES Presents - HUD Megawaiver Guidance
Emergency Solutions Grant (ESG) CARES Act Funding
Regulation Guidance
Regulations Resources
Regulation Presentations
Watch: ESG-CV Spending During a Moratorium
Click below to view slides: ESG-CV Regulations & Vouchering PowerPoint Presentation
Watch Zoom Recorded Session Below
Watch Zoom Recorded Session Below
Watch Zoom Recorded Session Below
View Albany Presentation Slides Below
ESG Vouchering Guidance
Vouchering for ESG-CV Funds
The video below details the process of submitting a voucher for expenditure reimbursement of ESG-CV funds from the CARES Act for agencies in Albany, Schenectady, Troy and Columbia. You will learn the features of this new voucher template as well as requirements for submission. CARES staff will also show you how to organize backup documentation and zip into a .zip file when submitting vouchers for reimbursement.
For any questions about this instructional video, please reach out to esgcv@caresny.org
Vouchering for UFA Funds
The guide below details the process of submitting a voucher for expenditure reimbursement of UFA funds. The UFA voucher is a macro-enabled Excel Workbook that streamlines the voucher submission and approval process to provide funding faster to programs after a claim is submitted.
In the 2022 voucher templates, there are five worksheet tabs in the workbook, one of them being the instructions. Claim data is entered in three of the four remaining workbook tabs. After all data has been entered and proofed for accuracy, the program can sign and submit the claim for approval. The workbook will export .PDF files of the four worksheets as an immutable record for the submission. Upon the receipt of the most recent claim recorded in the voucher Excel workbook, CARES staff will approve or deny the claim using features of the macro-enabled file. The submissions tab is a transparent and comprehensive record of all pending, approved, and denied claims by budget line. For more details, please refer to the guide below.
The video below shows the process of submitting a voucher for expenditure reimbursement of UFA funds. Programs will complete the Expenses, Claim, and Match tabs of the workbook and can refer to the Instructions and Submissions tab for additional information. Upon pressing the sign and submit button in the macro-enabled Excel workbook, the file will export PDF files of the claim, expenses, and match tabs of the workbook to the location that the workbook is saved.
For questions regarding UFA funds and policies, please contact the appropriate UFA representative using the buttons below.
Safeguarding Sensitive Information Training
Recommended Training for UFA Members
In the average day, the average employee accesses gigabytes of data to complete their daily tasks. CARES of NY, Inc., is offering a free and applicable training for all UFA agencies. Whether a single representative from the agency or multiple agency employees complete the training, only benefits will be gained through a new understanding of safeguarding sensitive information. Whether confidential, private, or personal identifying, information must be protected from getting into the wrong hands.
The video below shows how to create a new account and sign up for the course.
Program Performance, Capacity,
Review & Planning
Summary & Goal
The goal of CoC monitoring is to ensure that CoC and ESG funded programs are in compliance with HUD regulations.
The goal of peer to peer monitoring is to help prepare for a formal HUD monitoring visit.
COVID-19 Megawaivers
Due to COVID-19 pandemic, HUD is allowing the use of programmatic waivers for the CoC
and ESG programs.
Please see the information below from HUD & CARES for more details.
Megawaiver Reference Forms Below
Megawaiver #2
Retain the below forms for your Program and Case Files
Megawaiver #3
Retain the below forms for your Program and Case Files
Megawaiver #5
Retain the below forms for your Program and Case Files
Megawaiver #6
Retain the below forms for your Program and Case Files
CoC Program Expedited COVID-19 Grant Agreement Amendments
In response to the COVID-19 pandemic, HUD’s Office of Special Needs Assistance Programs (SNAPS) has determined that an expedited process is necessary for amending Continuum of Care (CoC) Program recipient grant agreements.
Recipients who need grant agreement amendments to provide housing, services, or other necessities to support eligible clients can submit an amendment request using the process outlined on this page. Recipients must include documentation in their project files that supports the request for the grant agreement amendment.
Watch: CARES Presents - HUD Megawaiver Guidance
Emergency Solutions Grant (ESG) CARES Act Funding
Regulations & Vouchering
Watch: ESG-CV Spending During a Moratorium
Click below to view slides: ESG-CV Regulations & Vouchering PowerPoint Presentation
Watch Zoom Recorded Session Below
Watch Zoom Recorded Session Below
Watch Zoom Recorded Session Below
View Albany Presentation Slides Below
ESG Vouchering Guidance
Vouchering for ESG-CV Funds
The video below details the process of submitting a voucher for expenditure reimbursement of ESG-CV funds from the CARES Act for agencies in Albany, Schenectady, Troy and Columbia. You will learn the features of this new voucher template as well as requirements for submission. CARES staff will also show you how to organize backup documentation and zip into a .zip file when submitting vouchers for reimbursement.
For any questions about this instructional video, please reach out to esgcv@caresny.org