CCHMIS Manuals, Request Forms, and Resources
| Type | Category | Subcategory | Funder | Title of Resource | Resource Type | Date Added/Updated | Notes |
|---|---|---|---|---|---|---|---|
| Form | COVID-19 | CCHMIS | COVID-19 (Coronavirus) Awareness Screening Form | PDF DOC | 20-Mar | A new form is available to help with screening. The purpose of this screening is to ensure that participants in your program have awareness of COVID-19 (Coronavirus). This is not intended to be a medical screening or diagnostic tool. This screening tool is intended to help programs manage activities related to client awareness, potential personal contact, and general symptom monitoring. | |
| Form | COVID-19 | Intake | HUD: ESG/STEHP | Emergency Shelter Intake | 20-Nov | ||
| Form | COVID-19 | Informed Inclusion Form | DOC PDF | 20-May | The purpose of this form is to inform clients of HMIS data entry and for clients to authorize or modify data sharing preferences within the HMIS. | ||
| Form | COVID-19 | Intake | HUD: CoC | Transitional Housing Intake Form with COVID-19 Screening | 20-Aug | ||
| Form | COVID-19 | Intake | HUD: ESG/STEHP Column | Emergency Shelter Intake Form With COVID-19 Screening | 20-Aug |
Important Administration Updates
| File (click to download) | Description |
|---|---|
| Download Manual: CARES Collaborative HMIS (CCHMIS) Administration Manual (Policies & Procedures) (PDF) | Review the policies and procedures for working with CARES HMIS. |
| Download DCN Poster: CCHMIS Data Collection Posted Sign (PDF) | Inform clients about the collection of their data by posting a Data Collection Notice. |
| Download Form: CCHMIS Client Disclosure & Consent Form - 2019 | Request clients to authorize or modify data sharing preferences. All clients must have this form on file. |
| Download Form: CCHMIS Client Disclosure for Street Outreach and RHY Only Form - 2019 | Inform clients of HMIS data entry and request clients to authorize or modify data sharing preferences. |
| Download Membership: CARES Collaborative HMIS Advisory Committee (PDF) | View the members of the CARES Collaborative HMIS Advisory Committee. |
| Download Charter: CARES Collaborative HMIS Governance Charter (PDF) | Learn about the governance responsibilities for the CARES Collaborative HMIS and participating agencies. |
| Program Type | Resource Type | Manual Name |
|---|---|---|
| Any | Manual | HMIS Data Standards Manual for 2020 |
| HUD: CoC | Manual | CoC Program Manual |
| HHS: PATH | Manual | PATH Program Manual |
| HHS: RHY | Manual | RHY Program Manual |
| HUD: ESG / STEHP | Manual | ESG Program Manual |
| HUD: HOPWA | Manual | HOPWA Program Manual |
| HUD: HUD/VASH | Manual | 2019 HUD/VASH Program Manual |
| VA | Manual | VA Programs Manual |
| VA | Data Guide | VA Provider Data Guide October 2019 |
CCHMIS e-Forms
| Form Name | Description |
|---|---|
| User Agreement Form | Required for new HMIS users. |
| Agency Agreement Form | Required for new participating HMIS agencies. |
| HMIS Report Request | Request a custom HMIS report. |
| HMIS Project Setup Request | Need a new HMIS project created? |
| HMIS (AWARDS) Password Reset | Locked out of HMIS (AWARDS)? Fill out this form to get your password reset. |
| New HMIS User Access Request Form | Request HMIS User permissions for a new User. |
| Modify HMIS User Access Request Form | Request HMIS User permissions edits for an existing User. |
| Terminate HMIS User Access Request Form | Request the removal of HMIS User permissions from an existing User. |
| HMIS Training Request | Need training on something not available in the HMIS training library? |
| After-Hours Help Desk Request | Need help performing live data entry outside of normal working hours? There is a CSR ready to assist you. |
| HMIS New User Training Part I: Policies and Procedures | Take the first part of the CARES Collaborative HMIS New User Training Series. |
| HMIS New User Training Part II: AWARDS Navigation | Take the second part of the CARES Collaborative HMIS New User Training Series. |
| HMIS New User Training Part III: Basic Data Entry | Take the third part of the CARES Collaborative HMIS New User Training Series. After completing this part, don't forget to submit your required documentation. |
CCHMIS Paper Forms
| Program Type | Form Type | Form | Notes |
|---|---|---|---|
| HHS: PATH | Discharge | HHS: PATH All – Discharge Form – All Clients | Updated April 2018 |
| HHS: RHY | Discharge | Discharge Form – BCP, MGH, TLP | Updated April 2018 |
| HHS: RHY | Discharge | Discharge Form – Street Outreach | Updated April 2018 |
| HUD: CoC | Discharge | All Projects (PSH/RRH/TH/SO) – Discharge form | Added July 2019 |
| HUD: CoC | Discharge | HUD: CoC All – Discharge Form – All Clients | |
| HUD: ESG / STEHP | Discharge | ES & Prevention – Discharge form | Added July 2019 |
| HUD: ESG / STEHP | Discharge | Street Outreach, Emergency Shelter, Rapid ReHousing – Discharge Form – All Clients | |
| HUD: ESG and STEHP | Discharge | Homelessness Prevention – Discharge Form – All Clients | |
| HUD: HOPWA | Discharge | HUD: HOPWA All – Discharge Form – All Clients | Updated April 2018 |
| HUD: HUD/VASH | Discharge | HUD: HUD/VASH All – Discharge Form – All Clients | Updated April 2018 |
| Program Type | Form Type | Form | Notes |
|---|---|---|---|
| Any | Update | Admission Record Update Form – Universal | Updated April 2018 |
| Any | Update | Face Sheet Update Form – Universal | Updated April 2018 |
| Any | Update | Aging into Adulthood Update Form – Universal | Updated April 2018 |
| Program Type | Form Type | Form | Notes |
|---|---|---|---|
| Any | Assessment | Annual Assessment Form – Universal | Updated April 2018 |
| Program Type | Form Type | Form | Notes |
|---|---|---|---|
| Any | Contact | Street Outreach Contact Form – Universal | Updated April 2018 |
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